What is a file management solution?
Brief introduction of file management plan
With the continuous development of informatization and meticulous management, the amount of archive information that each unit needs to manage is increasing. If the traditional archive management method is still used and the paper storage method is used as a medium, there are obviously many risks in this case And security risks, and this file management method is very inefficient. Nowadays, the traditional archives management methods need to be reformed to keep pace with the times to realize the intelligence and informationization of archives management. According to the daily storage, query, borrowing, return, anti-theft and other specific services of archives, the file circulation is dynamically managed. The system uses RFID tags as information carriers to collect and monitor each link in each file circulation The automation of file business processing, thus replacing the traditional workflow.
System Overview
The intelligent file management system adopts advanced radio frequency identification (RFID) technology and mature computer software technology to develop according to the actual needs of file management. The system uses RFID as the information storage medium from various management links such as archive generation, archiving, borrowing, return, search, inventory, etc., and stores the basic information and usage records of the archive in the RFID chip. Use non-contact handheld, desktop, channel RFID reading and writing equipment, and closely cooperate with the background database management system to realize the information management of the borrowing, returning, searching and inventorying of the archives. At the same time, the management system can carry out linkage management with the existing monitoring system to achieve seamless docking between the systems; and apply mature RFID technology to archives to achieve the exchange and reporting of information with municipal archives.
System Overview
The intelligent file management system adopts advanced radio frequency identification (RFID) technology and mature computer software technology to develop according to the actual needs of file management. The system uses RFID as the information storage medium from various management links such as archive generation, archiving, borrowing, return, search, inventory, etc., and stores the basic information and usage records of the archive in the RFID chip. Use non-contact handheld, desktop, channel RFID reading and writing equipment, and closely cooperate with the background database management system to realize the information management of the borrowing, returning, searching and inventorying of the archives. At the same time, the management system can carry out linkage management with the existing monitoring system to achieve seamless docking between the systems; and apply mature RFID technology to archives to achieve the exchange and reporting of information with municipal archives.
System composition
The system is deployed in the archive warehouse and is composed of warehouse terminals, RFID mobile terminals, RFID electronic tags, intelligent file cabinets and supporting software management platforms, access control systems, environmental monitoring systems, video monitoring systems, and peripheral protection systems. Realize the management of archives.
System Features Archive Information Management After archive materials are put into the cabinet, managers can use RFID technology to carry out daily management tasks such as automatic information registration, inventory check in the cabinet, archive information query, archive lending and return, etc. recording.
System composition
The system is deployed in the archive warehouse and is composed of warehouse terminals, RFID mobile terminals, RFID electronic tags, intelligent file cabinets and supporting software management platforms, access control systems, environmental monitoring systems, video monitoring systems, and peripheral protection systems. Realize the management of archives.
System Features Archive Information Management After archive materials are put into the cabinet, managers can use RFID technology to carry out daily management tasks such as automatic information registration, inventory check in the cabinet, archive information query, archive lending and return, etc. recording.
Smart boot
The system has the function of file guidance. According to the digital map of the file room, it can automatically locate and guide the file materials to be found (the specific location of the corresponding file can be displayed on the electronic map: number cabinet, floor, which grid, etc.), fully improved -The efficiency of file search, and can automatically identify the files taken out and received in the file cabinet, and realize the intelligent management of the storage.
Remote query According to the needs of different users, the system can realize remote network query of file information, and automatically form accurate and reliable query reports.
Smart boot
The system has the function of file guidance. According to the digital map of the file room, it can automatically locate and guide the file materials to be found (the specific location of the corresponding file can be displayed on the electronic map: number cabinet, floor, which grid, etc.), fully improved -The efficiency of file search, and can automatically identify the files taken out and received in the file cabinet, and realize the intelligent management of the storage.
Remote query According to the needs of different users, the system can realize remote network query of file information, and automatically form accurate and reliable query reports.
Anti-theft management
All files in the cabinet are within the reading range of the reader. When the file is taken out, the file information is captured by the RFID reader at the exit port and checked against the exit command information. If the file leaves the storage location abnormally without the exit command from the file management information system, the monitoring module -The live alarm module issues an abnormal condition alarm.
Program implementation benefits
1. It can greatly shorten the time and workload during search, inventory and handover, and improve efficiency;
2. It can obviously improve the accuracy of document management, and easily track and locate the physical documents;
3. The whole life cycle management of document;
behavior makes the document management digital, intelligent, timely, visual, traceable, etc .;
4. The document information flow and real logistics are synchronized, so that the efficiency of document management and security protection are effectively balanced;
5. Through the effective combination of flexible rfid technology, camera, software system, etc., effectively avoid the loss of files;
6. The hierarchical management of people, cabinets, and documents makes the basis for the confidential management of documents have a basis for implementation;
Cirtek Intelligent IOT (Shenzhen) Co., Ltd.
Phone：0755-8891 0613
Email：info@cirteklink.com
Address：Room C, Unit B1, 3/F, Block AB, Tianxiang Bulding, Tian An Cyber Park, Tairan 5th Road, Futian District, Shenzhen City, Guangdong Province, China
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